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Project Coordinator

Remote•United States•Full-time
$25 - $30 hourly
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About the Job
We are looking to hire a full time project coordinator. This is an excellent opportunity to join our nationwide consulting team and assist our clients with a variety of challenging environmental projects.

Who we are seeking:
  • Experience working in a professional services industry (consulting).
  • Experience processing both Accounts Payables and Receivables.
  • Great customer service skills as this position will interact with both internal and external customers.
  • Experience with Dynamics 365 and Microsoft Business Central would be a plus.
  • While we are 100% remote, candidates who reside within the Greater Chicagoland or Dallas area would be preferred.
  • Must have a dedicated office space that has a reliable, high-speed internet connection.

What you will do:
Accounts Payable:
  • New vendor set up.
  • Managing proper coding of both project and administrative invoices.
  • Vendor remittances.
Accounts Receivable:
  • Generate draft and final invoices.
  • Manage and track collections.
  • Manage monthly close process.
  • Preparation of financial analyses and reconciliations to investigate variances and better understand underlying trends.
Project Management:
  • New project set up.
  • Project close out.
  • Timesheets - Weekly labor posting and reconciliation.
  • Timesheets – Weekly labor reclass postings.
You will also:
  • Balance, reconcile, and substantiate designated General Ledger accounts.
  • Provide administrative support as required.
  • Update and maintain monthly forecast documents.
  • Work with leadership on ad-hoc analysis and reporting.
  • Manage special projects.

Requirements:
  • At least three (3) of directly related project coordination experience in a consulting environment or similar role.
  • Attention to detail and ability to multi-task is an asset.
  • Intermediate Excel skills.
  • Experience with Dynamics 365 (or similar accounting software) is a plus.
  • Excellent knowledge of invoicing, payable, receivables.
  • Competency in Word, PowerPoint, and Outlook
  • Must maintain confidentiality.
  • Strong communication skills, both verbal and written.
  • Ability to work cooperatively within a team.
  • Highly organized and detail oriented with the ability to work within specific timelines and deadlines.
  • Occasional travel to attend company meeting.

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